Constitution

EASINGWOLD OVER FIFTIES FORUM

CONSTITUTION

  1. The name of the Forum shall be Easingwold Over Fifties Forum and will be affiliated to the District Forum. The Hambleton over 50’s Forum
  2. The object of the Forum is set out in its Aims which are:-
    1. To recognise the achievements and responsibilities of older people and increase the opportunities available to them to contribute to their communities.
    2. To help present the views of older people in Hambleton to decision makers and  service providers both locally and nationally.
    3.  To communicate with older people in Hambleton to enable them to become more aware of services and opportunities available to them.
    4. To identify any gaps in existing services of needs and interests of older people not being adequately met by existing services
    5. To provide the means for older people to communicate at a local level and across the Hambleton district.
  3. The Aims are set out in a manner which now is or hereafter may be deemed by law to be charitable.
  4. Membership shall be open to any individual or representative of a group, club or society, providing help or catering for the needs of the over fifties in Hambleton.  The member does not have to be aged 50 or over providing he or she is representing a group as described above.  There will be no upper age limit.
  5. Nominations for the committee shall be received before or at the Annual General Meeting and be elected by a show of hands. The committee may from time to time decide to co-opt members from the area of benefit on to the committee, provided that the number of the co-opted members shall not exceed one third of the committee members.
  6. Management.  The organisation shall be managed by the Committee made up of a Chairman, Secretary, Treasurer and  with any active members who wish to be part of the committee.  The District Fieldworker may attend in an advisory capacity.
  7. The Officers and Committee shall service for one year but may be re-elected each year.
  8. In the event of a resignation or a vacancy arising between Annual General Meetings the Committee shall have the power to co-opt committee members who shall serve until the AGM.
  9. The Committee and the Forum shall meet not less than three times each year.  Extra meetings may be requested by the Committee or three members thereof.  Such requests to be made to the Secretary, who shall call the meeting within one month.  A quorum at meetings of the Committee shall be three or one third of the member of the committee, whichever is the greater.
  10. Where in the opinion of the Chairman it is necessary for a vote to be taken at any meetings, this may be taken by a show of hands or by a secret ballot at the Chairman’s discretion.  In the event of an equal number of votes for or against the motion, the Chairman will be entitled to a second or casting vote.
  11. Annual General Meeting – the AGM shall be held not less than twelve months and not more than fifteen months since the previous AGM.
  12. The AGM shall be open to all members and such other persons who support the organisation. Only members of the organisation shall be eligible to vote for committee members or on the motion.  Any persons receiving payments for services are not eligible to vote.
  13. Special general meeting may be called as per rule 8.
  14. Funds.  Independently examined accounts of all funds shall be presented by the Treasurer to the AGM.
  15. No monies from the organisations funds may be used without the authorisation of the Committee.
  16. The elected officers and members of the Committee shall be entitled to claim any reasonable expenses incurred while working for the organisation.
  17. Bank accounts shall be operated in the name of the organisation.  A minimum of two signatures will be required for all withdrawals.  One signature will be that of the Treasurer and the other must be an elected member of the Committee, who should be unrelated to the Treasurer.
  18. Constitution Amendments. The Constitution may be amended by a two-thirds majority of those present at the Annual or Special meeting provided fourteen days notice of the proposed amendment has been sent to all committee members and provided that nothing therein contained shall authorise any amendment, which would have the effect of the organisation ceasing to be a charity at law.  No alteration or addition or deletion may be made to the Object clause (clause 2), the Dissolution clause (clause 18), or this clause without prior permission of the Charity Commissioners.
  19. Dissolution: the organisation may be dissolved by a resolution passed by a two0thirs majority of those present and voting at a Special General Meeting.
  20. The forum fully supports equal opportunity legislation.  In all aspects of forum business, be it meetings, membership, employment, issues discussed, action taken or correspondence.  Current equal opportunity legislation must be considered and complied with.

 

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